issue with getdocumentsfromfolder function

RE: issue with getdocumentsfromfolder function

Eduardo Fuentes — Wed, 07 Dec 2016 08:14:42 GMT

If the options were disabled already there are two possible situations:

1. The options were disabled AFTER the documents had been already created thus they remained as "pending approval". This is possible because disabling the checkbox doesn't auto-approve the pending approval documents

2. Or you're facing the issue from KB article forum.appian.com/.../kb-1192.html

NEXT STEPS

1. For #1 above, can you try uploading new files to check if they are found now? IF they are then the issue is resolved.

2. If not resolved for new documents then that's right you'll have to run "Remove Approval Required" after creating a folder if:
---> You're creating the folder with a custom plugin
---> You're creating the folder in a KC that has those checkbox enabled but then moving the folder with a smart service

RE: issue with getdocumentsfromfolder function

garym — Wed, 07 Dec 2016 07:46:03 GMT

@Eduardo - those 3 options were all disabled already

I just approved the documents that were in the folder to get it working. However, for future folders being created, I am assuming they will still require approvals so does that mean whenever I create a folder in the process, I should use the Remove Approval Required smart service afterwards to make sure that it is disabled?

RE: issue with getdocumentsfromfolder function

Eduardo Fuentes — Wed, 07 Dec 2016 07:34:36 GMT

For the KC level change (faster) you can do what I described in the attached screenshot.

If that doesn't work you can try the plug-in passing this particular folder to confirm the issue is what is explained in the article.

RE: issue with getdocumentsfromfolder function

garym — Wed, 07 Dec 2016 07:29:35 GMT

@Eduardo - OK I think I understand now. Basically, use this Remove Approval Required smart service after any add folder task to ensure that the approval required is false. Is that what needs to be done?

RE: issue with getdocumentsfromfolder function

garym — Wed, 07 Dec 2016 07:10:47 GMT

@Eduardo - How do you disable the constraint within the KC that contains the folder?

Also, for the article that you mentioned, the Remove Approval Required smart service expects a folder as the input. How would I remove the approval required at the KC level?

RE: issue with getdocumentsfromfolder function

Eduardo Fuentes — Wed, 07 Dec 2016 06:39:56 GMT

1. If the issue is the "Pending approval" then the solution is to disable that constraint within the KC that contains the folder.

If that doesn't work refer to forum.appian.com/.../kb-1192.html

That should make the documents searchable.

2. Another option is that the KC containing the folders is marked as "Hide from search results" which you can also disable in the KC properties.

RE: issue with getdocumentsfromfolder function

sikhivahans — Wed, 07 Dec 2016 04:43:52 GMT

@poornah It may seem to you that it's working but it won't work as intended provided if you perform some more testing(just reverse the order of arguments and see what happens). Please find attached the picture and you can understand the difference. In the first example, though you pass the values by keyword, the function still takes first argument as folderId(casting the value of false to 0) and retrieving all the documents that are in the folder that has 0 as id. You won't observe this kind of behavior with system functions or expression rules.

At a high level it appears that we are making use of 'by keyword' approach, but behind the scenes it's actually making use of 'by position' approach.

RE: issue with getdocumentsfromfolder function

Poorna Guduri — Wed, 07 Dec 2016 02:23:22 GMT

Is it really so? I could see proper results even with the keyword syntax. Please find the snapshot for reference.

RE: issue with getdocumentsfromfolder function

Luke Schurman — Wed, 07 Dec 2016 02:18:32 GMT

getdocumentsfromfolder doesn't support keyword syntax

RE: issue with getdocumentsfromfolder function

Poorna Guduri — Wed, 07 Dec 2016 01:50:43 GMT

Thanks Gary for updating the issue and thanks to Ramesh as well for pointing to the article.

RE: issue with getdocumentsfromfolder function

Ram — Wed, 07 Dec 2016 01:47:42 GMT

Hi Gary,

I think this forum post might help you on this.
forum.appian.com/.../e-220820

RE: issue with getdocumentsfromfolder function

Poorna Guduri — Wed, 07 Dec 2016 01:47:18 GMT

Ah.. that make sense. The document(s) is/are not readily available to make use of. But I am curious to know why this pending approval is coming?

RE: issue with getdocumentsfromfolder function

garym — Wed, 07 Dec 2016 01:43:43 GMT

This might have something to do with it. If I try to click on any of the documents in the folder, I get an message saying "This document is pending approval".

RE: issue with getdocumentsfromfolder function

garym — Wed, 07 Dec 2016 01:35:53 GMT

Thanks. I did try another using the expression rule on another folder with documents and it actually returned a list of documents. There must be something about this specific folder that it does not like.

RE: issue with getdocumentsfromfolder function

Poorna Guduri — Wed, 07 Dec 2016 01:34:07 GMT

@gary, Give it a try as Ramesh suggested. But if it does not solve your problem, you may need to look into the logs to find if the log says something about the execution of this function.

RE: issue with getdocumentsfromfolder function

Ram — Wed, 07 Dec 2016 01:27:57 GMT

Hi Gary,

The Custom Content Functions jar might be corrupted try to download the jar from forum and import it again.
For your reference i am proving the link to the Custom Content Functions shared component.

forum.appian.com/.../summary

RE: issue with getdocumentsfromfolder function

Poorna Guduri — Wed, 07 Dec 2016 00:56:46 GMT

I am not sure why is it causing an issue but what my suggestion is to make use of folder() function if at all you do not need a recursive search for the documents inside the target folder. Ex: folder(pv!targetFodlerId,"documentChildren")

RE: issue with getdocumentsfromfolder function

garym — Wed, 07 Dec 2016 00:52:52 GMT

Hi Poornah, thanks for responding. I did try setting the recursiveSearch to false() and I still don't get the list of documents that I am expecting.

RE: issue with getdocumentsfromfolder function

Poorna Guduri — Wed, 07 Dec 2016 00:50:42 GMT

Hi gary, just a quick one - do you need a recursive search for the documents? If not, you can make use of the folder() function to fetch the documents inside the folder. Now, the folder() function has 2 new properties - documentChildren, folderChildren - with 16.x version.

RE: issue with getdocumentsfromfolder function

garym — Wed, 07 Dec 2016 00:41:50 GMT

...rned. I have provided the expression rule screenshot.

Any help would be much appreciated?