What is difference between a Document Folder and a Knowledge Center?

RE: What is difference between a Document Folder and a Knowledge Center?

Mike Schmitt — Thu, 21 Dec 2023 14:14:10 GMT

Then that is badly worded, because the implication that KCs can inherently contain files, directly, under normal circumstances, is false, regardless of what the Wrap Up says. If you can link me to where it said that, I'd like to submit feedback that they should fix it.

RE: What is difference between a Document Folder and a Knowledge Center?

gopalt0943 — Thu, 21 Dec 2023 10:09:23 GMT

Hi
Before Post it on, I refer chat GPT I have check it on chat GPT, and tell them to "make it in pointer" to easily understand.
it's a good way to understand anyone.
I am also known Chat GPT not gives proper answer. Chat GPT have only limited data about new tools, they also don't know about latest versions.

RE: What is difference between a Document Folder and a Knowledge Center?

Stefan Helzle — Thu, 21 Dec 2023 09:57:15 GMT

Is this from ChatGPT?

IMHO, most of this post seems plausible, but when looking close is either misleading or wrong.

RE: What is difference between a Document Folder and a Knowledge Center?

gopalt0943 — Thu, 21 Dec 2023 09:31:32 GMT

Hi openidea

Create Folder:

The simplest way to organize files within an application.
Suitable for small sets of related files, like process templates or data tables.
Doesn't offer access control or advanced features.

Knowledge Center:

Dedicated container for folders and files, enabling:
- Access control and security settings.
- Collaboration features like versioning and editing permissions.
- Integration with portals and processes.
Ideal for large document collections, shared by multiple users, or requiring version control

If you want to make a decision with the application, then before selection, verify the below points:
Use "Create Folder" for:
- Temporary storage during development.
- Small, private sets of files within a process.
Use "Knowledge Center" for:
- Large document libraries requiring access control and management.
- Documents accessed and shared by multiple users.
- Integrating with portals or processes.

RE: What is difference between a Document Folder and a Knowledge Center?

carlor8335 — Wed, 06 Dec 2023 15:28:06 GMT

From the Appian Developer Wrap Up: "Knowledge centers are containers for folders and their files. They can only contain document folders and documents."

RE: What is difference between a Document Folder and a Knowledge Center?

Mike Schmitt — Fri, 21 Apr 2023 14:15:11 GMT

[quote userid="131132" url="~/discussions/f/new-to-appian/28450/what-is-difference-between-a-document-folder-and-a-knowledge-center/111506#111506"]we usually create a folder of "Knowledge Center" type to save files [/quote]

This is not true. The Knowledge Center object should be considered as a top-level container for Folders Only. It is possible in some instances to (accidentally) move or copy documents directly into a knowledge center, however this causes undesired side-effects. But in general, it is still absolutely untrue that KC is a "type of folder" to "save files and documents".

RE: What is difference between a Document Folder and a Knowledge Center?

openidea — Fri, 21 Apr 2023 13:11:18 GMT

Perfect! You gave me exactly the information I needed and more. Thank you Sanchit.

RE: What is difference between a Document Folder and a Knowledge Center?

sanchitg0002 — Fri, 21 Apr 2023 05:06:43 GMT

Simply putting, Knowledge centers can be considered as top level container which contains all the top level document folders directly. You can only add document folder in a KC while in Document Folder you can add another sub folder and documents. When you create a document folder it is mandatory to select either a parent document folder or a KC, which is not the case with KC as it is already at the top.

Check out this link to know more about - Folder and Document Management in Appian

RE: What is difference between a Document Folder and a Knowledge Center?

Santiago — Fri, 21 Apr 2023 01:12:30 GMT

Hi, welcome to the Appian World, we usually create a folder of "Knowledge Center" type to save files and documents so you can share files and collaborate on them, either within a process, or through a portal page.