Need to hide action

Question

Hi All, 
 I need to hide some related actions from specific groups. Can anyone please help me, how to achieve this?

Harsha Sharma · Answer

In the Record you have option to secure related actions for groups. Go to Views and Actions Security under Security header. Click on Actions header. Click on the pencil icon at top right corner of Action to open the security configuration dialog box. You can add the permitted group for the action here. You can also configure groups from this it should not be visible using expression like not(a!isUserMemberOfGroup(username:loggedInuser(),groups: groupConstant )).

Harsha Sharma · Answer

Here is a sample expression. If you want any field from record to be referenced and added in condition use rv!record in the condition. You can use and() or or() operators to club the who and when part of condition together. 
 For example below, I am allowing my action be visible to the user who created the record, they are part of a specific group, when record statusId is 2 and record's Due Date is today() - then only action should be visible. [P.S. the dueDate is added for the sample, I don't have such a field in my record so its just for example] 
 When the combined output of this expression is true then only the action will be visible to allowed users. Let me know if you face any issues while configuring these conditions.

Mike Schmitt · Answer

This is what the Related Action "visibiltiy" condition is for - you can make it evaluate basically any expression! 
 Additionally, you can exclude certain groups from Process Model visibility, which can work when the exclusion is a bit more concrete. You can use both methods together and then Appian will show the Related Action only to a user who passes all checks (visibilty expression AND process model visibility).

Mike Schmitt · Answer

Rahul009 said: if user p1 is part of group A and Group A is subgroup of Group B. If I hide some action for group A but not for Group B then user p1 will be able to see the action 
 You can fashion a "Visibility" Expression Rule that checks the group memberships of the viewing user based on any manner of such permutations. 
 Generally, you ALLOW an action to show up (as in it's not visible to anyone by default except for the people you allow it for), so in such a case, membership in A would be irrelevant, you would simply allow it to show up for people in group B. This logic might shift slightly if you're also looping in other groups or visibility considerations, but the point is, you have almost unlimited flexibility in this respect when using the "visibility" expression (and please, when it gets anywhere near this complicated, do yourself a favor and wrap it in an Expression Rule right out of the gate).

Mike Schmitt · Answer

It's pretty much all outlined here: 
 https://docs.appian.com/suite/help/25.3/record-action-security.html#security-expression 
 I'm not sure how much or little of this you already know so I'm not really sure where I would start in trying to explain it to you... do you know how to make an expression rule? do you know how to use that expression rule as a security expression for a record related action? etc... 
 (note: the "security expression" used to be labelled as "visibility", this has only recently changed and I didn't realize it until just now actually. but the functionality remains the same.)

utkarshpathak · Answer

Hi Rahul you can set up the rule like this 
 
 then if the any user if part of Group A will not able to see that action. Lets say 1 member is in multiple grps but as u specifically forbid the action for Group A members it will not able to see the action

Praveen Sharma · Answer

Hi Rahul, Use action security functionality of record to hide the related action based on conditions.