I have a question about the visibility of Task forms. We have a custom emai

mikej117 over 8 years ago

I have a question about the visibility of Task forms.
We have a custom email sent to task assignees where we include a hyperlink directly to the task they have been assigned to (e.g. site.appiancloud.com/.../12345). One of these email recipients has forwarded the email to someone else, and that other person has been able to click the link and view the task (which is displayed as read-only).
The data is supposed to be secured so that only the initiator and reviewer assignee(s) can view the data displayed on the form.

We could remove the task link from the email, but it would still be possible for the assignee to copy the URL for the task and provide that to someone else. Is there a way to secure tasks so that only the assignee(s) can view them?

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0 Ricardo Galvan
Appian Employee
over 8 years ago

I haven't been able to replicate this. Can you please provide the steps to do this? This is what I have tried:

- Created a task
- Assigned it to a group / single user
- Sent an email with the task URL
- Forwarded to a different user (which is authenticated in the environment but is not in the group that the task is assigned to or is not the user that the task was assigned to)

In both cases I get the message "The requested task is not available.You may not have permission to view the task, or it may have been deleted"

Is there something I'm missing?
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0 Ricardo Galvan
Appian Employee
over 8 years ago

I haven't been able to replicate this. Can you please provide the steps to do this? This is what I have tried:

- Created a task
- Assigned it to a group / single user
- Sent an email with the task URL
- Forwarded to a different user (which is authenticated in the environment but is not in the group that the task is assigned to or is not the user that the task was assigned to)

In both cases I get the message "The requested task is not available.You may not have permission to view the task, or it may have been deleted"

Is there something I'm missing?
Cancel
Vote Up 0 Vote Down

Sign in to reply

Verify Answer

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