How to refresh dynamically a RecordType inside in an interface?

the best solution I can think is to use a local variable that refreshes

Thank you Manuel for your reply, but  a!recordData() is set to a local variable.

But while this local variable is refreshed (with refreshvariable function), the RecordType is never refreshed.

Am I missing something ?

What's the data source for your record type?  If it's coming from the DB, it's something you could use a QE rule for [though this might force you to forego certain features of using record type data directly in a grid].  If it's process-backed, however, then i'm afraid you're right.  Anyway, i'll check through the code now and see if any suggestions occur to me.

Ok, I've been able to confirm your reported behavior by setting up a small sample interface that does basically the same thing you're doing.  I'm afraid this *might* be expected behavior of a!recordData(), given that there's a built-in refresh button on the interface that might be intended to be the *only* refresh functionality for the data. 

Hhowever I agree that it does seem unintuitive that this data won't refresh as part of a refreshVariable, especially when we want to do it intentionally.  You might want to open a case with Appian Support, reporting this as a possible bug, and at least an oversight in actual behavior versus expected behavior for designers.

Edit: to confirm, I also created a random dynamic link to increment the refresh counter in my example, and did it 20 - 30 seconds after the (successful) DB write was completed, and it still doesn't cause the loaded data to refresh.  If this is the "official" behavior, it's certainly surprising and unintuitive.

Edit 2: per the documentation, it appears as if it might not really be supported functionality to store queried recordData in a local variable (even though fortunately it does seem to work); this would imply to me that it's not subject to the refresh conditions as defined in a!refreshVariable().

The data source is coming from a DB MySQL table (from the vehicle Appian example)

Thank you Mike for your feeback. Your 2/ point is very interesting and could explain the issue.

But if I can not use the recordData function in my case, is there any other way to query a RecordType ?

(The recordData is handy in my case, as I can apply filter on the RecordType...)

The only other way I'm used to is to build your own record filtering (which isn't very hard) and populate the grid using data pulled straight from a!queryEntity().  You give up some of the OOB "record list" functionality and gain more flexibility, including, i expect, the ability to have the grid automatically refresh after your deactivation has been fired.

In our project, we have coded a lot of grids exactly like you've described it, but we still have a lot of RecordType grids, and these will probably remain like this.

But thank you Mike, your feedback is great.

a!recordData() does not query the record type, but instead helps define the query for a grid. To query data from a record type, use a!queryRecordType(). As Mike has said, you can use a!recordData() directly in a!gridField() and then use the refresh parameters on gridField

Thank you Danny, but I'm afraid that a!queryRecordType() does not work with a RecordType-based-grid.

(I have already posted this issue in another post but never had a reply)

Here is my complete code, I would really appreciate if you could tell me why this code does not work please :

a!localVariables(
  local!selectedRows,
  local!selection,
  local!refreshCounter: 0,
  
  local!pagingInfo: a!pagingInfo(1, 10),
  local!data : a!queryRecordType(
    recordType: 'recordType!CJT_R_Vehicles',
    selection: {
      'recordType!CJT_R_Vehicles.fields.id',
      'recordType!CJT_R_Vehicles.fields.model',
      'recordType!CJT_R_Vehicles.fields.vin',
      'recordType!CJT_R_Vehicles.fields.isavailable',
      'recordType!CJT_R_Vehicles.fields.dateacquired',
      'recordType!CJT_R_Vehicles.fields.year',
      'recordType!CJT_R_Vehicles.fields.deleted',
    },
    filters: {
      a!queryFilter(
        field: 'recordType!CJT_R_Vehicles.fields.deleted',
        operator: "=",
        value: false
      )
    },
    pagingInfo: local!pagingInfo,
    fetchTotalCount: true
  ),

  a!formLayout(
    label: "Grid with RecordType",
    contents: {
      a!gridField(
        label: "Vehicles",
        labelPosition: "COLLAPSED",
        data: local!data,
        columns: {
          a!gridColumn(
            label: "Id",
            sortField: 'recordType!CJT_R_Vehicles.fields.id',
            value: fv!row['recordType!CJT_R_Vehicles.fields.id'],
            align: "END"
          ),
          a!gridColumn(
            label: "Make",
            sortField: 'recordType!CJT_R_Vehicles.fields.make',
            value: a!linkField(
              links: {
                a!recordLink(
                  label: fv!row['recordType!CJT_R_Vehicles.fields.make'],
                  recordType: 'recordType!CJT_R_Vehicles',
                  identifier: fv!identifier
                )
              }
            )
          ),
          a!gridColumn(
            label: "Model",
            sortField: 'recordType!CJT_R_Vehicles.fields.model',
            value: fv!row['recordType!CJT_R_Vehicles.fields.model']
          ),
          a!gridColumn(
            label: "Vin",
            sortField: 'recordType!CJT_R_Vehicles.fields.vin',
            value: fv!row['recordType!CJT_R_Vehicles.fields.vin']
          ),
          a!gridColumn(
            label: "Isavailable",
            sortField: 'recordType!CJT_R_Vehicles.fields.isavailable',
            value: fv!row['recordType!CJT_R_Vehicles.fields.isavailable']
          ),
          a!gridColumn(
            label: "Dateacquired",
            sortField: 'recordType!CJT_R_Vehicles.fields.dateacquired',
            value: fv!row['recordType!CJT_R_Vehicles.fields.dateacquired'],
            align: "END"
          ),
          a!gridColumn(
            label: "Year",
            sortField: 'recordType!CJT_R_Vehicles.fields.year',
            value: fv!row['recordType!CJT_R_Vehicles.fields.year'],
            align: "END"
          ),
          a!gridColumn(
            label: "Deleted",
            sortField: 'recordType!CJT_R_Vehicles.fields.deleted',
            value: fv!row['recordType!CJT_R_Vehicles.fields.deleted']
            align: "END"
          )
        },

        initialSorts: {
          a!sortInfo(
            field: 'recordType!CJT_R_Vehicles.fields.id'
          )
        },
        showWhen: true,
        selectable: true,
        selectionStyle: "ROW_HIGHLIGHT",
        selectionValue: local!selection,
        
        selectionsaveInto: {
          a!save(local!selectedRows, index(fv!selectedRows, length(fv!selectedRows), null)),
          a!save(local!selection, index(save!value, length(save!value), null)),
          a!save(ri!selectedVehicle,
            index(
              fv!selectedRows,
              length(fv!selectedRows),
              null
            )
          )
        },
        validations: {},
        refreshAfter: "RECORD_ACTION",
        userFilters: {
        },
        showSearchBox: true,
        showRefreshButton: true,
        showExportButton: false,
        recordActions: {}
      )
    },
    buttons: a!buttonLayout(
      secondaryButtons: {
        a!buttonWidget(
          label: "Delete selected",
          saveInto: {
            a!save(
              ri!selectedVehicle.deleted, true
            ),
            rule!CJT_ER_SaveVehicle(
              vehicle: ri!selectedVehicle,
              refreshCounter: local!refreshCounter
            )
          },
          submit: false,
          style: "PRIMARY",
          showWhen: true,
          confirmMessage: "Do you confirm deactivating this row?",
          disabled: rule!SHARED_IsNullOrEmpty(ri!selectedVehicle)
        )
      }
    )
  )
)

That code above throws this error :

Could not display interface. Please check definition and inputs. Interface Definition: Expression evaluation error at function a!gridField [line 53]: A grid component [label=“Vehicles”] has an invalid value for “showSearchBox”. “userFilters” and “showSearchBox” may only be specified when “data” is sourced from a Record Type.

Danny Verb - a!queryRecordType() doesn't cause the grid to invoke the "OOB record list" features though, right?  As far as I understood, the only way to do that was to use a!recordData().  And of course, due to that and the clarificaton you provided, it doesn't seem like there's actually a way to cause the "OOB-style" record list grid to be refreshed via external input - can you confirm that this is the expected behavior?  It seems artificially limiting, though I could understand if it's not possible due to stuff on the back-end.

@cedric I recommend placing a!recordData() in the data parameter for a!gridField instead of using a local variable. Using the refresh parameters on the grid such as refreshOnVarChange data can be refreshed due to external input

@cedric I recommend placing a!recordData() in the data parameter for a!gridField instead of using a local variable. Using the refresh parameters on the grid such as refreshOnVarChange data can be refreshed due to external input

For clarification, did you actually mean to say "can't be refreshed due to external input"?

I think what Danny is saying is that there is a parameter directly on the grid that allows you to refresh based on a referenced variable change - in cases where a!recordData() is used, you can utilize these parameters on the grid to provide the same behavior as you would get from a!refreshVariable().

For instance, I think if you try adding this line within your grid it should work:

refreshOnVarChange: {ri!selectedvehicle.deleted}

Thanks Peter - I actually hadn't noticed that a!gridField() had gotten "refreshOnVarChange" etc parameters.  cedric01 i believe this should answer it for you.  I've tried in my test interface and it does successfully refresh now on increment of the refresh counter.

That's great, it works well! like you Mike, I did not know that the Gridfield had such a refresh parameter.

Thank you Mike, Peter, Danny for your help :-)