Coforge Grants Management Solution

Overview

Federal agencies largely use Commercial, off-the-shelf (COTS) products for Grants management that can be inflexible, forcing government organisations to spend more on customisations and requiring additional delivery time.

Governments across geos are looking for a cloud-based grants management solution that is fit for purpose with minimal development to meet the needs of both grant-makers and grant-seekers.

Some of the key pain points with current systems are the need for actionable insights on past awards data for granting funds, automated due diligence checks to screen applicants and difficulties in monitoring & measuring grant outcomes. Grantmakers need to constantly meet unique or changing grant requirements while meeting compliance objectives and flexibility in requirements is not always feasible with COTS products.

Government agencies are also looking to improve the grantee experience with a portal where applicants/grantees can find funding opportunities and track application status. They also need better visibility into the funding lifecycle, what stage each grant is in, funds that have been requested/awarded etc.

Key Features & Functionality

Key Features of the proposed solution, mapped with the functionality, are as follows:

1. Dynamic Case Management:
   1. Flexibility to manage multiple process variants for different Grant type assessments.
   2. Contextual case routing to agencies, advisors for review
   3. Case management with all data and documents
2. Configurable and Adaptable Solution:
   1. Pre-built modules for Grant creation and maintenance
   2. Ability to configure and manage Grant Application forms with field validations, document requirements.
   3. Ability to configure eligibility criteria for different grant types.
   4. Configure Grant assessment scoring parameters like max score, threshold value, aggregate and waivers.
   5. Easy to deploy changes in business process flow.
3. Intelligent Automation
   1. Auto assignment of Grant application based on several parameters.
   2. Tracking of application forms, tasks, and status.
   3. Auto populate forms by extracting data from scanned documents
   4. Automated generation of Grants Agreement with project details
4. Seamless Integration
   1. Comprehensive API strategy for seamless connection and data interchange with peripheral systems to fetch/update business critical data.
   2. Seamless data flow between portals for grantors and grantees.
5. Dashboard and Reports
   1. On demand and periodic reports for different users and stakeholders
   2. Dashboard to monitor the utilizations of the Grants.
   3. Dashboards based on user role and access.
   4. Access control and multiple filtering criteria for reports

Benefits & Business Impact

• Reduced turn-around-time to award grants owing to automated eligibility checks and intelligent Scoring of applications.
• Reduced Total Cost of Ownership due to grant creation wizards that reduce dependency on IT.
• One-touch configuration of grant milestones and application questionnaires, providing more control to business owners.
• Improved grantee experience with self-service portals for applicants, enabling real-time tracking of application status & fund disbursement status.
• Greater transparency & improved decision-making for Grantmakers with 360-degree views and project performance insights.
• Executive Sponsors can gain a unified view of funding programs with reports on populations served, total funding by year and program, grants with upcoming milestones and more.