Fund Administration and Reconciliation

Overview

Reconciling investment fund transactions across systems like the Admin Platform, Custodian records, and Internal Ledger is a time-consuming and error-prone process. Manual tracking of fees and expenses, inconsistent formats, and lack of integration lead to mismatches, delayed approvals, and limited visibility into exceptions. Operations teams face bottlenecks trying to identify discrepancies, communicate across departments, and meet compliance standards. These inefficiencies increase risk and reduce confidence in financial reporting. Fund Administration and Reconciliation addresses these challenges by automating transaction matching, streamlining exception management, and enabling audit-ready oversight—helping organizations improve transparency, reduce operational overhead, and maintain data integrity across systems.

Key Features & Functionality

• Multi-Source Reconciliation: FAR reconciles transactions across Admin System, Custodian, and Internal Ledger using flexible matching logic to identify unmatched records and discrepancies.
• AI-Powered Exception Handling: Built-in AI Skill provides contextual suggestions and narrative explanations for flagged discrepancies, enabling faster resolution.
• Transaction Management: Users can log, categorize, and track all fund-related transactions with batch upload and data validation support.
• Role-Based Workflows: Preparer and Approver roles operate in parallel, with SLA-tracked stages like data ingestion, exception handling, team review, and final reconciliation.
• Visual Dashboards & KPIs: Real-time dashboards show total transactions, NAV metrics, asset/liability composition, reconciliation status, and exception trends. SLA breakdowns per user give insights into performance and bottlenecks.
• Process Insights: Workflow analytics highlight average handling and pending times across stages, identify users with high exception return rates, and enable SLA compliance monitoring.
• Admin Settings: Admin users can configure benchmark values (NAV per Q1–Q4 and yearly), update fund-specific settings, and map external system fields for seamless data ingestion.
• Audit & Compliance: All activities are logged, traceable, and exportable for audit readiness, with built-in charts for exception volume by type and transaction phase.
• System Integration: API-based syncs and field mapping streamline data ingestion from external platforms, ensuring consistent, up-to-date records.
• Collaborative Exception Handling: Users can comment, assign, and escalate exceptions with full context and task history preserved.

Benefits & Business Impact

This solution transforms fund administration and reconciliation by automating core processes such as transaction matching, exception handling, and approval tracking. By reducing manual effort and eliminating delays in reconciliation cycles, it ensures financial accuracy, transparency, and compliance across Admin Systems, Custodian platforms, and Internal Ledgers. Its role-based workflows enhance collaboration and accountability, enabling faster decision-making and minimizing operational risk. Seamless data integration ensures synchronized records and a consistent financial view across all platforms.

A built-in AI assistant further accelerates exception resolution by analyzing discrepancies and generating contextual explanations or suggestions for action. This intelligent support reduces time spent on manual investigation and empowers teams to resolve issues proactively.

Interactive dashboards and process insights provide real-time visibility into reconciliation progress, exception trends, and SLA performance. These analytics help stakeholders monitor bottlenecks, track outstanding items, and prioritize high-risk areas. Centralized oversight and configurable benchmarks give administrators full control over fund behavior and performance tracking.

By streamlining workflows, reducing administrative burden, and enhancing operational oversight, the solution delivers measurable cost savings, boosts team productivity, and minimizes financial risk. With its AI capabilities and scalable design, the solution supports organizational growth while ensuring agility, compliance, and data integrity.