Data Retention Setting for Reports

Question

Hi All, 
 I am creating Process Models, Process Metrics, Task Metrics Reports in the Appian. 
 and then I am fetchiing the data from the report in the process models and using it. 
 My query is what is the data retention period of those reports in Appian. 
 Like how old data it could have and how can we configure this. ? 
 and is it something manages by the APPIAN DB itself or managed by the organisation. 
 if by the organisation than where we can find that configuraiton.. 
 
 Thanks

Mathieu Drouin · Answer

You can use the data management to set the retention of the process data: https://docs.appian.com/suite/help/23.1/process-model-object.html#data-management-tab - the data will be available if the process has not been archived or deleted. As indicated in the documentation, you cannot also just let processes live for too long as it will consume memory on your instance. 
 
 If you need the process data for reports, you'll need to persist it in a database as Stefan has mentioned.

Mathieu Drouin · Answer

Very hard to answer without having the full context. All I can say is that whatever information that you'll want to report on after your process is archived will need to be stored in the database.