Content Tools

Overview

These functions extend Appian content and offer document/folder search, directory listing, and the ability to get/set the searchable attribute of a folder.

Functions are designed for and only work on Appian content, not the local filesystem. All search functions assume the root folder and all subfolders are searchable. Search functions will not return results contained within non-searchable objects.

All functions use the serviceContext of the user account executing the expression at runtime.

Key Features & Functionality

Data Types

contentSecurityRoleMap: CDT that backs the returnContentRoleMap function

Smart Services

Copy Document (Change Extension)
Delete Document Version
Delete Folder Contents
Delete Files Older Than
Delete Files Created Before
Delete Multiple Documents
Remove Member From Folder Security
Inherit Security From Parent for Folder
Inherit Security from Parent for Document
Remove Member From KC Security
Delete Rule/Constant Versions
Set Folder Security
Create Document Version
Create expression rule
Update expression rule expression
Update expression rule parameters

Functions

getfoldersrequiringchangesapproval
getsubfoldersfromfolder
getdocumentsfromfolder
getdocumentinternalidsfromfolder
getfilesolderthandate: Get files older than a particular date
getfileslargerthansize: Get files larger than a particular size
finddocumentsbyname
getconstantorruleuuidbyname
findcontentbyattribute
getcontentdetailsbyuuid
getcontentdetailsbyinternalname
getcontentobjectdetailsbyid
getcontentobjectswithnumofversions: function to find rules or constants with a given number of versions. Useful to find out objects that can increase memory usage in the collaboration engine. See https://forum.appian.com/suite/help/16.3/kb/kb-1226.html
getcontentobjectrevisionhistorydetails: Retrieves the revision history of a content object formatted as "[version id, date created, date updated, size, author]"
getconstantsfromfolder
getconstantsbyname
setfoldersearchability
getfoldersearchability
getdownloadersfromgroup
returncontentrolemap
getprocessmodeldetailsbyuuid
getrulereferencebyname
generateuuid

Appian AppMarket over 1 year ago
v1.11.1 Release Notes
- Fixed issue with Delete Multiple Documents Smart Service where it skipped certain documents that were generated from other smart services (e.g. Word Doc From Template)
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Joshua Schellhammer over 1 year ago in reply to josec6747

Hi Jose,

This plug-in is supported or compatible with Appian 23.2 and above. As you can see in the release notes below, this plug-in has been updated to use the new 23.2 file management APIs. All plug-in owners were contacted with the release of 23.2 to start planning to update their plug-ins with the understanding that in 24.1, no plug-ins with deprecated APIs will be deployed.

Also, keep in mind that the Advanced and Enterprise support for 21.4 will end on November 12, 2023.

Thanks,

JRS
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josec6747 over 1 year ago

Hi,

Is the version 1.11.0 compatible with older versions of Appian such as 21.4 or 22.4?

Regards,

Jose
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Mathieu Drouin over 1 year ago in reply to Mathieu Drouin

cc Ben Dudley - Tagging you since I saw that you contacted the person / team that maintaining this plugin for an earlier issue. Trying my luck :)
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Mathieu Drouin over 1 year ago in reply to Mathieu Drouin

Trying to see if I can't fix this myself but hit an unrelated issue with GetConstantValueByName class. It's referencing an ExpressionEvaluationException but it doesn't seem to resolve. Am I missing anything?
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Appian AppMarket over 1 year ago
v1.11.0 Release Notes
- Replace deprecated content APIs with modernized file management APIs. See the 23.2 Release notes here https://docs.appian.com/suite/help/23.2/Appian_Release_Notes.html#modernized-file-management-apis
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Appian AppMarket over 1 year ago
v1.10.0 Release Notes
- Added a new smart service: Delete Multiple Documents
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vbhardwaj over 1 year ago

Hi,

Getting the following error on the Interface using the function getcontentdetailsbyuuid(). We are using the function to get the Id and name of the document from the document UUID.

Expression evaluation error at function 'getcontentdetailsbyuuid' [line 190]: The user does not have sufficient privileges to perform the requested action. (APNX-1-4198-000)

Looks like a security issue. Please provide what access should the user have for this.

Regards,

Vikrant Bhardwaj.
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Mathieu Drouin over 1 year ago

Has anyone encountered the following error when using getcontentobjectrevisionhistorydetails?

Appian Designer:

Error retrieving the revision history of the object:

Appian Logs:

2023-05-29 23:36:08,237 [Appian AppianServerThreadPoolProvider 246495] ERROR com.appiancorp.ps.plugins.contenttools.functions.RulesAndConstantsRevisionHistory - Error retrieving the revision history of the object: _a-0000e81b-a5b2-8000-33e8-01ef9001ef90_95136
java.lang.ClassCastException: java.lang.Long cannot be cast to java.lang.String

jurim0992 over 1 year ago

Hi,

for Copy Document smart service, for error, I cancel the destination folder and, when I use the smart service, system create a document, but this it isn't available. I set Output Variables Error Occured and Error Txt, but no error has been declared.

Is it possible to integrate it?

Thanks.

Juri Monti
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