Content Tools

Overview

These functions extend Appian content and offer document/folder search, directory listing, and the ability to get/set the searchable attribute of a folder.

Functions are designed for and only work on Appian content, not the local filesystem. All search functions assume the root folder and all subfolders are searchable. Search functions will not return results contained within non-searchable objects.

All functions use the serviceContext of the user account executing the expression at runtime.

Key Features & Functionality

Data Types

contentSecurityRoleMap: CDT that backs the returnContentRoleMap function

Smart Services

Copy Document (Change Extension)
Delete Document Version
Delete Folder Contents
Delete Files Older Than
Delete Files Created Before
Delete Multiple Documents
Remove Member From Folder Security
Inherit Security From Parent for Folder
Inherit Security from Parent for Document
Remove Member From KC Security
Delete Rule/Constant Versions
Set Folder Security
Create Document Version
Create expression rule
Update expression rule expression
Update expression rule parameters

Functions

getfoldersrequiringchangesapproval
getsubfoldersfromfolder
getdocumentsfromfolder
getdocumentinternalidsfromfolder
getfilesolderthandate: Get files older than a particular date
getfileslargerthansize: Get files larger than a particular size
finddocumentsbyname
getconstantorruleuuidbyname
findcontentbyattribute
getcontentdetailsbyuuid
getcontentdetailsbyinternalname
getcontentobjectdetailsbyid
getcontentobjectswithnumofversions: function to find rules or constants with a given number of versions. Useful to find out objects that can increase memory usage in the collaboration engine. See https://forum.appian.com/suite/help/16.3/kb/kb-1226.html
getcontentobjectrevisionhistorydetails: Retrieves the revision history of a content object formatted as "[version id, date created, date updated, size, author]"
getconstantsfromfolder
getconstantsbyname
setfoldersearchability
getfoldersearchability
getdownloadersfromgroup
returncontentrolemap
getprocessmodeldetailsbyuuid
getrulereferencebyname
generateuuid

Simon Ejderbrand over 1 year ago

Hi,
We are having problems with basic users accessing "getprocessmodeldetailsbyuuid". Does the user need developer/admin privileges to access its functionality?
The user has viewer access to the process in question.
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Ramesh over 1 year ago

Hi,

Function getprocessmodeldetailsbyuuid() use to return a property "Last Modified By" but it is no longer returning for a given process model UUID. What all are the properties that this function returns ?

Also the documentation doesn't have definitions for all the Functions.

Thanks,

Ramesh
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susmethaasirir over 1 year ago in reply to Ben Dudley

Ben Dudley Any updates on the fix for the function
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Michael Chirlin over 1 year ago in reply to Neha Dangi

The delete type should have a dropdown on it when you select it with the following options:

<enumeration key="delete-type" type="1">
  <items>
    <item>
      <label>Delete All Recursively</label>
      <value>1</value>
    </item>
    <item>
      <label>Delete Documents Recursively</label>
      <value>2</value>
    </item>
    <item>
      <label>Delete Root Documents Only</label>
      <value>3</value>
    </item>
  </items>
</enumeration>

Ben Dudley over 1 year ago in reply to Mike Schmitt

Mike Schmitt - we've contacted the authors internally to ask them to review and fix!
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Mike Schmitt over 1 year ago in reply to Mike Schmitt

April Schuppel Peter Lewis - just checking in to see whether either of you have any insight into whether this plugin is being monitored / maintained by anyone. The current version still has the bug I quoted above, and there seems to be no activity here. This is now actively preventing me from accomplishing some funcitonality needed for document cleanup in our filesystem.
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Neha Dangi over 1 year ago

Hi

Can anyone please help me with what need to pass in input parameter while configuring the input data for Delete Folder Contents smart service.

Folder : I will pass using folder type constant.
Delete Type - What should I need to pass ?

As both these fields are mandatory for the execution.
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Mike Schmitt over 1 year ago in reply to katelyng7617

you will want to use "findContentByAttribute" instead, which provides the same functionality and is slightly more powerful.
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Mike Schmitt over 1 year ago
Is there currently any plan to fix the bug that occurs when trying to use the "size" input for the "sortBy" parameter in "getDocumentsFromFolder()"?

For reference, I just updated to the latest version of the plug-in, and it still returns this error:
```
Expression evaluation error at function 'getdocumentsfromfolder': rank
```
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gaetanoherman over 1 year ago in reply to gaetanoherman

Asked help to Appian support for this issue and this is what I got back.

ConstantProperties causes an issue if it's also installed together with the Content Tools, so either install Content Tools or ConstantProperties, but don't install them together.
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