Hospital Lease Management

Hospitals and healthcare organizations typically utilize multiple systems to manage their physical real estate and lease workflows. Whether it's managing a coffee shop in the hospital lobby, the flower shop on the 2nd floor, or the four medical office buildings surrounding the hospital itself, there are multiple vendors which need to established contracts with the host institution.

The Hospital Lease Management (HLM) Application is designed to simplify the management of any hospital's lease portfolio with a variety of lease structures including income share percentage and total lease amount for any given period. It tracks multiple aspects of property management for hospital facilities including bidding, leasing and maintenance requests. Property owners and managers can access a holistic view of their facitily's assets and tenants have a convenient tool to request their maintenance requests and lease extensions.

Key Features and Functionality:

  • Create and track facility details including the number of available units
  • Create a lease with the expected rental amount and income sharing value
  • Add bidders for the units, and track the winning bidder/lessee
  • Add and maintain related lease documents such as NDAs and lease documents provided by the vendors during the bidding process
  • Approver flow for the lease bid that allows the legal and executives team to review the winning bidder document, and finalize the lease process or send it back to the initiator with their comments
  • Allows vendors to request maintenance, raise a lease extension notice or terminate the lease
  • Provides a separate site for the property management team to take care of all the maintenance request
  • Records:
    • Lease request record provides the details on all the lease initiated in the system with the details on the units considered into bidding, vendors won in that with their proposed lease amount and income share percentage and lease period
    • Facility record highlights the attributes of the facility like area in square feet, floors, no of units in the hospital building, etc and also emphasizes the units in the facility with the amenities and status of the unit
    • Vendor record enables the user to view all the vendors enrolled in the system with the contact details, lease history to show their previous occupancies, Active lease details and the maintenance request raised by the vendor with its status