Procurement 360

Overview

The Procurement 360 solution by Appcino ensures an end to end transparent procurement process.  It brings  people, data and processes together to remove silos and provide a unified and integrated platform to operate in. The solution can serve two use-cases:

1. Without replacing your core systems, the solution can seamlessly integrate with them to orchestrate and automate the key procurement functions
2. The solution can act as an end to end independent Procurement System

Key Features & Functionality

1. Manage Suppliers
   • Onboard suppliers with their key information and documents with dynamic onboarding steps.
   • Keep track of your suppliers, risk assessment, performance evaluation, contracts, purchase orders and invoices.
   • Manage supplier contracts with a capability to digitally sign contracts right from Appian through integration with DocuSign.
2. Dedicated Supplier Portal
   1. Provides functionality for suppliers to complete key tasks, upload invoices, check payment status, submit RFP responses and more.
3. Purchase Requests & Purchase Orders
   • Capability to initiate procurement requests with dynamic approvals based on user role and department.
   • Generate Purchase Orders right from the system with all key payment terms and milestones.
   • Track and ensure relevant controls for each PO with regards to budgets for the respective department/project/Chart of Account etc.
4. Request for Proposals
   • Initiate RFP, invite suppliers and capture responses.
   • Compare supplier responses on cost, quality, capacity and financial stability to make the right decision and get the highest quality service/product at the same time-saving costs.
5. Invoice Processing
   • Utilizes the power of Appian’s Intelligent Document Processing (IDP) which uses Machine Learning and Artificial Intelligence to accurately extract data from the documents. IDP is used to extract relevant data from invoices received via email and automatically push them to the relevant processing queue.
6. Tailor it to work the way you want
   • Easily set up organization hierarchy (Roles, levels, departments etc.)
   • Configurable Chart of Accounts (or Categories) and Cost Centers (or Department/Project).
   • Easily configuring workflows for Purchase Requests, Supplier Onboarding, PO, Payments, etc.
   • Configure supplier onboarding process including configurable risk assessment questionnaire.
   • Configuring organization budget by Cost Centers and Chart of Accounts.
   • Configuring delivery sites, product and services, currencies, etc.

Benefits & Business Impact

• Applies the right controls on business spending enabling the needed governance and compliance.
• Helps monitor budget spend by establishing exception processes for budget control.
• Enables transparency, reduces bureaucracy, and drives financial and operational efficiency.
• Provides a dedicated supplier portal streamlining communication resulting in better business relations.
• Increases accuracy of decisions with right analytics and power of unified data.

Customer References:

"Appcino's Procurement 360 helped us to have more control of our procurement processes and implement the complex approval workflow scenarios and to engage our supplier in the workflow through the supplier portal. Also, we are able to integrate easily with other systems such as Shipment trackers, Payment Systems, etc. It has bought complete transparency to the overall process and significantly increased the overall operational efficiency." 
- Mohammed Altammi - Digital Transformation Manager, Inmatech

"The procurement team in Musanadah was suffering as they were receiving 1200 PR through different channels especially because Musanadah does procurement for its clients also, and it needs to charge back the exact amount to the client. That required multiple approvals from the Client Manager, and Musanadah Facility manager, and ERP was not flexible to scale.  The ERP was only coming into the picture after the PR/PO was approved on paper or email to make the PO entry and release the PO to the Supplier. The entire process was tedious and prone to manual errors.  By using Appcino’s Procurement 360, we were able to unify the complex processes into a single workflow, which allowed Musandah clients to create requests directly in the system or using mobile applications. The Operations team could directly estimate or raise PR for approval of Clients and PR was automatically raised and approved, until PO placed, and the material was received.  This has significantly reduced cost and time for Musanadah." 
- Nauman Ashraf - Finance Director, Musanadah

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