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witoldw0001
witoldw0001
Known Participant
May 30, 2022 2:56 PM UTC
Question

Embed record link in an e-mail

Hello,

I am currently working on an application for training purposes. I have a process for adding a record and editing it. I had a sub-process for both, where I am sending an email to a user group whenever a record has been added or edited. I was able to make parts of the email dynamic (e.g. "Information about [dynamicName] has been [changed/added]), but I would like to embed a record summary view link in that email, so that users can navigate straight to the updated record from that email. Now, the urlforrecord() function generates a working URL, but it links to Tempo, and not the summary view of my record. I have been trying a few things, but nothing seems to work. I would be very much obliged if someone helps me figure this out. To sum up: I need to dynamically generate a URL to a record summary view on my site to embed it within the email body.

Thanks!

8 replies

thomasd379
New Participant
May 30, 2022 3:47 PM UTC

Your could try something like this,

substitute(
  text:urlforrecord(
            recordType: cons!RECORD_TYPE, 
            recordIds:ri!recordId
        ),
  find: "https://YOUR_APPIAN_SITE/suite/tempo/records/item/", 
  replace_with:"https://YOUR_APPIAN_SITE/suite/sites/YOUR_SITE/page/YOUR_PAGE/record/" 
)

This uses the substitute() function to replace the tempo portion of the URL with your sites record URL.

witoldw0001
witoldw0001Author
Known Participant
Jul 3, 2022 2:52 PM UTC

Thank you! I will definitely try it out!

sarahz7197
sarahz7197
New Participant
Feb 9, 2024 5:25 PM UTC

Has this worked for others? I'm currently trying to utilize this same function: 

But am coming up with the following error: 

Terms & ConditionsAccessibility statement