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vikrams247
October 26, 2022
Question

Get the Archival Process report

  • October 26, 2022
  • 13 replies
  • 0 views

Hi All,

I need to extract the process completion date of process instances  which has been archived. Is there any way that I can extract the archival processes in report.

Regards,

Vikram Kumar Singh

    13 replies

    richardm900458
    richardm900458
    October 26, 2022

    short: no. 
    "Data for processes that have completed (which are no longer needed for auditing or reporting purposes) must be archived regularly. Archiving a process removes it from being used by the process analytics engine."
    see here.
    https://docs.appian.com/suite/help/22.3/Managing_Process_Archives.html

    the sense of a archiving a process is a kind of "clean up". an admin can reopen the archive and so on, but not like you would need it as a report.


    V
    vikrams247Author
    October 26, 2022

    is there any way that we can capture the process start date and end date of archival processes?

    richardm900458
    richardm900458
    October 26, 2022

    again, not like you would need it. Appian states itself:

    (which are no longer needed for auditing or reporting purposes)

    and you try to do a reporting on archived processes, which is not matching with the purpose of "archiving a process".

    csteward
    csteward
    October 26, 2022

    To note, from the Process Activity documentation:

    "Currently, Archived Processes are available under the Process Activity tab for all new environments starting on Appian 21.1 or later versions."

    Which Appian version are you on?  Cloud or on-prem?

    richardm900458
    richardm900458
    October 26, 2022
    Is there any way that I can extract the archival processes in report.

    this is not helping getting a report or am i wrong here?

    csteward
    csteward
    October 26, 2022

    Until we get more details, my guess is this situation is something like - due to a bug which missed saving some process instances' completion times, they need to be pulled from the archive data to maybe save to DB for reporting/auditing?  Not sure of the quantity or if this is a one-time initiative, I can't see any reason to add this to normal process reporting.

    I'm not sure if will help the use case here to view archived process instances in monitoring mode (which includes the end time), but just wanted to note that related functionality in the thread.

    Hopefully we will get some more details on the use case.

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