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vineethk0001
Known Participant
May 4, 2021
Solved

Set Document Expiration

  • May 4, 2021
  • 5 replies
  • 0 views

Hi All, 

    if am not wrong, the Document Expiration was available till Appian 18.1, later i dont see any option on the same, is there any way, we can set an Expiration and delete the douments.

Warm Regards

Vineeth

    Best answer by mikes0011

    As far as I know this feature has been deprecated - and in my experience it was hard to use well in the first place due to such low visibility and basically no warning upon expiration, etc.  I strongly recommend if you need some sort of automated document expiration, you handle it in your documents database table and build a process that can handle removing documents if/when needed.  This does require your in-Appian documents to be recorded to a database table you design, but I always strongly recommend that to be done anyway, since there are many things that are very hard to do without it.

    5 replies

    mikes0011
    mikes0011Answer
    Brainy
    May 4, 2021

    As far as I know this feature has been deprecated - and in my experience it was hard to use well in the first place due to such low visibility and basically no warning upon expiration, etc.  I strongly recommend if you need some sort of automated document expiration, you handle it in your documents database table and build a process that can handle removing documents if/when needed.  This does require your in-Appian documents to be recorded to a database table you design, but I always strongly recommend that to be done anyway, since there are many things that are very hard to do without it.

    The Expression Guru
    vineethk0001
    Known Participant
    May 4, 2021

    Thank you Mike, i had an idea, that the above is the only way, thank you confirming. 

    mikes0011
    Brainy
    May 4, 2021

    to be fully clear, i believe the expiration settings for KCs / folders are still accessible via particular workarounds (which i've done before but i forget, off the top of my head).  However I really don't recommend using this functionality for anything other than dealing with pre-existing cases if necessary.

    The Expression Guru