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vineethk0001
Known Participant
May 4, 2021 10:52 AM UTC
Solved

Set Document Expiration

Hi All, 

    if am not wrong, the Document Expiration was available till Appian 18.1, later i dont see any option on the same, is there any way, we can set an Expiration and delete the douments.

Warm Regards

Vineeth

    mikes0011
    mikes0011Answer
    Brainy
    May 4, 2021 1:56 PM UTC

    As far as I know this feature has been deprecated - and in my experience it was hard to use well in the first place due to such low visibility and basically no warning upon expiration, etc.  I strongly recommend if you need some sort of automated document expiration, you handle it in your documents database table and build a process that can handle removing documents if/when needed.  This does require your in-Appian documents to be recorded to a database table you design, but I always strongly recommend that to be done anyway, since there are many things that are very hard to do without it.

    The Expression Guru

    5 replies

    mikes0011
    mikes0011Answer
    Brainy
    May 4, 2021 1:56 PM UTC

    As far as I know this feature has been deprecated - and in my experience it was hard to use well in the first place due to such low visibility and basically no warning upon expiration, etc.  I strongly recommend if you need some sort of automated document expiration, you handle it in your documents database table and build a process that can handle removing documents if/when needed.  This does require your in-Appian documents to be recorded to a database table you design, but I always strongly recommend that to be done anyway, since there are many things that are very hard to do without it.

    The Expression Guru
    vineethk0001
    Known Participant
    May 4, 2021 2:25 PM UTC

    Thank you Mike, i had an idea, that the above is the only way, thank you confirming. 

    mikes0011
    Brainy
    May 4, 2021 2:27 PM UTC

    to be fully clear, i believe the expiration settings for KCs / folders are still accessible via particular workarounds (which i've done before but i forget, off the top of my head).  However I really don't recommend using this functionality for anything other than dealing with pre-existing cases if necessary.

    The Expression Guru