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November 3, 2025
Question

Need to hide action

  • November 3, 2025
  • 14 replies
  • 0 views

Hi All,

I need to hide some related actions from specific groups. Can anyone please help me, how to achieve this?

    14 replies

    harshas2775
    November 3, 2025

    In the Record you have option to secure related actions for groups. Go to Views and Actions Security under Security header. Click on Actions header. Click on the pencil icon at top right corner of Action to open the security configuration dialog box. You can add the permitted group for the action here. You can also configure groups from this it should not be visible using expression like not(a!isUserMemberOfGroup(username:loggedInuser(),groups:groupConstant)). 

    November 3, 2025

    Thanks [mention:65b14048184a4eb5aff3a76c87b97431:e9ed411860ed4f2ba0265705b8793d05] ,

    Is it possible that both security rule and security expression can be configured in vies and action security tab?

    harshas2775
    November 3, 2025

    No, it can be either one of those! With expressions you can pretty much add all the conditions using operators. Why do you want to use both?

    stefanhelzle0001
    November 3, 2025

    Is this about "these groups have permission to start this action in general", or about "these groups may star the action based on some condition"?

    November 3, 2025

    stefanhelzle0001, it is based on some condistion.

    mikes0011
    Brainy
    November 3, 2025

    This is what the Related Action "visibiltiy" condition is for - you can make it evaluate basically any expression! 

    Additionally, you can exclude certain groups from Process Model visibility, which can work when the exclusion is a bit more concrete.  You can use both methods together and then Appian will show the Related Action only to a user who passes all checks (visibilty expression AND process model visibility).

    utkarshp2935
    November 5, 2025

    Hi Rahul you can set up the rule like this

    then if the any user if part of Group A will not able to see that action. Lets say 1 member is in multiple grps but as u specifically forbid the action for Group A members it will not able to see the action

    praveens206862
    November 9, 2025

    Hi Rahul,
    Use action security functionality of record to hide the related action based on conditions.