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February 20, 2024
Question

Not receiving emails on Outlook from send email smart service

  • February 20, 2024
  • 5 replies
  • 0 views

I am using Appian's Send Email Smart Service.
I cannot receive emails sent to emails with the domain names @outlook.jp and @outlook.com.
The Send Email Smart Service is green in the process model with no errors and the Send Email Smart Service is passing.

I have tried using Appian's Send Email Smart Service with Process, Process Model, Process Initiator, Process Designer and Custom Sender as the sender, but I cannot receive the emails.

The recipient email is enclosed with a toemaiaddress function.

We have also checked our spam folder, but there are no emails.

In Outlook, the domain of the emails sent from the Send Email Smart Service has been added to Safe domains.
No specific Outlook rules have been created.
The emails themselves are very small in size as they are test emails.


One concern is that when I use the toemailrecipient function, emails are sent for non-outlook email addresses, but I get the error "No valid recipients resolved" for outlook email addresses.

5 replies

stefanhelzle0001
February 20, 2024

What email sender domain do you use. You might have to set up SPF to allow the Appian cloud mail server to send email on behalf of your company's mail server.

February 20, 2024

Thank you very much for your reply.

I do not use my own company email server at the moment.
The domain of the email sent from Send Email Smart Service is @ENVIRONMENTNAME.appiancloud.com.

stefanhelzle0001
February 20, 2024

Yes, that's what I expect. Appian is always sending email from its own mail server. Now you need to modify your DNS setup to allow the Appian mail server to send mail. Other mail servers will then check the DNS records and only accept incoming email if the SPF record is correct.