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Participating Frequently
Feb 22, 2026 7:20 AM UTC
Question

Send Email Reply Back Email

Hey, 

I am having below use case and I just wanted to know how I can achieve this in appian.

Outlook process -- If anyone sends you a email then you can reply back on top of the email. The old conversation will be seen below in the lastest email that you sent/received as a thread.

In the similar way, I am sending an email in the process model when a request is been created from the UI. Upon certain time if I don't get response back from the email which I sent earlier, Then I need to reply to the same email which i sent earlier instead of sending a new email.

I want the mails to be threaded as similar to the Outlook/Gmail.

I have followed the below discusson and tried the solution, but no luck. I have appended "Re: ___" to the same subject line which i have sent initially upon request creation.
[mention:2283fcb4f92743158057945acee45483:f586769b0822468ab7f3a94d480ed9b0]

Any response on this would be greatly appreciated. Thanks in advance.

4 replies

Participating Frequently
Feb 22, 2026 7:25 AM UTC

[mention:b45a4f6a20b14a008e4e0ec732a8bf98:e9ed411860ed4f2ba0265705b8793d05] [mention:a11f77a729fb4db2af76b09948583328:e9ed411860ed4f2ba0265705b8793d05] [mention:9861aef97eb2483a8b76175d9eda1e37:e9ed411860ed4f2ba0265705b8793d05] [mention:65b14048184a4eb5aff3a76c87b97431:e9ed411860ed4f2ba0265705b8793d05] [mention:47dacd2963234394a665cd71b6c9f125:e9ed411860ed4f2ba0265705b8793d05] [mention:f073f4d859e040dd9555851ec6810fe1:e9ed411860ed4f2ba0265705b8793d05] [mention:f1742bc675184da9a7bc0bf79726d1b4:e9ed411860ed4f2ba0265705b8793d05] 

stefanhelzle0001
Brainy
Feb 22, 2026 8:28 AM UTC

An email thread is not build by you adding "Re: ___" to the subject, but by adding a specific header in the email data. In Appian, there is no OOTB way to configure these headers.

I do not see a way to do this in plain Appian.

harshas2775
Brainy
Feb 23, 2026 2:43 PM UTC

Out of the box we cannot achieve this! Suggest you to check in the app market for any plugin that might help you with this. I have not worked on similar use case so can't help with which plugin will help exactly. 

Happy to help. Even happier to optimize.