Records

I have a document generation use case in Appian where I maintain a Request table and a separate Letter table that supports multiple versions of documents per request. For each letter version, I store selected template components such as header and footer (single selection) and multiple paragraphs, which are mapped through a separate association table to maintain order. These templates are stored in reference tables and contain placeholders in the format [placeholderName], which can appear anywhere within the text. In the first task, users select the required header, footer, paragraphs, and optional sections like privacy policy or guarantee content, and those selections are saved against the letter record. In the second task, based on the selected template content, I combine all the text and  for each placeholder I need to fetch values from different data sources (for example, customer name from a customer table, address from another table, sender details from a user table, etc.),

Hi, I am using Query database smart service in the Process model to get the data from the external data source which is in DataMart. Due to some access restriction, we were not able access external database. So, we have added the source in the admin console, and we are using it in smart service. I am getting 1000 rows of data, and I am storing it in a Process variable which is of CDT type. I want to fetch all the rows like I have more than 4000 rows of data. But I am able to fetch only 1000 rows. Is there any way to fetch all the rows. This is my current configuration. We need to display the data in an interface grid which will be viewed in Site

I am creating a user filter,for completed by we have stored the value in userId ,while showing in record list using user function ,I need to sort the filter options.Is there anny possible way can someone help me For the below example let's say,I want to sort the usernames in alphabetical order. a!localVariables( local!acctExecs: getdistinctusers(cons!ACCOUNT_OWNERS), a!recordFilterList( name: "Account Executives", options: a!forEach( items: local!acctExecs, expression: a!recordFilterListOption( id: fv!index, name: user(fv!item, "firstName") & " " & user(fv!item, "lastName"), filter: a!queryFilter( field: recordType!Customer.fields.AccountOwner, operator: "=", value: fv!item ) ) ) ) )

I have a requirement to show the hyperlink when exported to excel from record grid . The associated DB column has a either a DOC Id or a url . By exporting ,few fields are shown as desired (both label name with hyperlink), few are just shown with with label and no hyperlink and few are entirely skipped to show the excel. I have the following sample code.. Is something wrong here? a!gridColumn( label: "File Name", value: a!linkField( links:a!safeLink( label: fv!row['recordType!record.fieldname], uri: if( left(fv!row['recordType!record.docImage], 10 ) = "[Document:", document( todocument(fv!row['recordType!record.docImage]), "url" ),fv!row['recordType!record.docImage] )), showWhen:a!isNotNullOrEmpty(fv!row['recordType!record.docImage]), showwhen:false exportWhen: true, align: "START" ), Thanks

Hi , I have two buttons in summary view first insured and second insured. First insured they can add task and even second insured  they can add  tasks will get in summary view. After clicking on second insured tab, it is going another page there backtosummary link is there but when i click on backtosummary it is going to first insured tab . i have handled through logic in interface level it is working fine but when i check in site level it is not working because there policy to task table has one many relations so selected task id not getting but rv!record. how can i get selected taskid and i need to pass to rule input of summary page.

I have two records, Record A and Record B, with a one-to-many relationship between them. I need to add a filter on Record A based on a column in Record B called Products. When the user selects “None” in the record filter, Record A entries with null values in the Products field should be returned. However, for some entries, Record A does not have any corresponding rows in Record B. As a result, although the related column Products appear with null values at the interface level, they are not returned when filtering at the record level. Any suggestions other than data fix?

Hi , I have two button with 1st insured and 2nd insured in summary page ,so when i select 2nd insured tasks it will open in another page there i have backtosummary record link . when i click on backtosummary it is navigating to 1st insured but it should be 2nd insured button. it is working in interface level and site level it is going to 1st insured button. i have attached how i configured summary view.. how to i get selected taskid so that i can to interface through the summary but here i am getting taskid because of one many relation. i need a suggestion how can i pass selected taskid from summary and please give me any other solutions if u have any

I need the related information to be filtered with a date from the main record. It is possible to create the following query: a!queryRecordType( recordType: 'recordType!CCMV_GP_RT_Persona', pagingInfo: a!pagingInfo(startIndex: 1, batchSize: 1), relatedRecordData: { a!relatedRecordData( limit: 1, relationship: 'recordType!CCMV_GP_RT_Persona.relationships.Historicopersona', filters: { a!queryFilter( field: 'recordType!CCMV_GP_RT_HistoricoPersona.fields.fechaactualizacion', operator: "<=", value: 'recordType!CCMV_GP_RT_Persona.fields.fechaBaja' ) } ) }).data I need to retrieve from a person's historical information the first record that is earlier than or equal to the person's termination date. Gives the following error: Expression evaluation error at function a!queryRecordType: Invalid record field type mapping. No

Data base table security or permission to query data from table, Do we actually need permission to actually retrive data from database table into Appian query entity/record?, what is the basic permission required...? ,

Hi Team,I have a requirement to export more than 100 columns of data into an excel file. Since we have a limit of 50 columns in export data store entity to excel, I am unable to achieve this functionality directly. Can anyone please suggest the approach of achieving this functionality? Thanks!!

I have record A and a record B on same source table but using different sync filters, all the DB writes and updates are happening through record A, so it is holding all the updated values, but record B is not getting synced to update the latest values.I tried establishing one to one relationship between record A and B, using same primary key, but still sync doesn't happen. Is there any other way to sync the record B whenever an update happens to the source table through record A?

Im using event history in my grid ,My event history data has more than 40 records which event type and pagination can be used.I saw the limitation of 100 records in full list Wif there are more than 100records how we can manage. When the user clicks the next page its not working.  Please suggest better solution for this scenario If more than 100 records needs to be displayed in eventhistory lis how we can configure. Thanks, Priyadharshini. S

Hi Dears, I am receiving Below Error while Viewing record data view All the Record Types. The Requested Record Type Is Not Available Expression evaluation error [evaluation ID = MFH3P] at function a!recordList: Type RecordType constructor passed 17 fields, but expected 50 fields (APNX-1-4198-000) Though the records are successfully crated, data is inserted in the table and no integrations in place.

We're using Appian 25.4. We have a ReadOnly Grid that gets it data from a Record, which has a DataSource of a Process Model. Recently, we added 3 new fields to a CDT used in this Process Model as a Process Variable (note this CDT does not get written to the database at any point), and updated the grid to include one of these new fields. Since then, when we export the grid to Excel, we get the error "Query has failed: null". Undoing the changes we made results in the same problem, which has lead me to believe it's a problem with the data in the process instances, especially as when we filter the data on the grid to exclude instances that have these changes, we don't get this error at all. The really strange thing is this error isn't consistent, as we've been able to export data that includes the changes we've made to the process model, the CDT, and the grid. Has anyone else encountered this particular error message?

Hi All, In our Test environment, monitoring tab is not opening. Getting 504 error. Also none of the record types are opening. Including the Maria DB Sync records. External record type(SQL) sync is failing & I was notified in email with below error. When I click view record type getting 504 error. A scheduled sync failed. The [X record type] is unavailable and cannot be queried. Review the sync history for more information.    Also When I query Appian sync record type(present in Maria DB), getting the below error. Expression evaluation error at function a!queryRecordType_24r4: java.lang.RuntimeException: java.util.concurrent.TimeoutException. I have tested external data source connection in admin console, which says Test successful. Does anyone ever faced similar kind of issue?

Hi All,I have record type which is configured as a service backed record using an expression rule that call an integration to an external system.Additionally, we have configured the schedule full sync at 12 am daily. I have few queries regarding this:1. Since the record type is service backed, does Appian store any data internally when the scheduled sync runs?2. will a!queryRecordType() always hit the external system even after the scheduled job runs?3. If data stores internally, does appian consume memory? if yes how much?4. If it hits external system every query, what is the recommended approach if we want to avoid repeated API calls and Improve performance?Any guidance or best practices would be helpful.Thanks in advance

As you can see in the images, if you use translations in a record field, Appian will not display the correct value, it seems to display the reference to the translation. Is this a bug or am I missing something?

Im having case table where using record data and showing values in grid. The requirement is to show the high priority data at first initial sort should be applied with condition of high priority records Can someone help me

Hello, I am currently working with a Grid-only view that includes sorting functionality. My goal is to sort records first by "Received Date" and then by "Priority" (High, Medium, Low). However, my "Received Date" is stored as a "Date and Time" data type, which makes sorting by date challenging because the time component (hours, minutes, seconds) is unique and affects the sorting. I would like to sort the records primarily by date and then by priority. To achieve this, I need to convert the "Date and Time" field to a "Date Only" format so that records with the same date can be sorted by priority. I attempted to use toDate() directly on the record type, but conversion cannot be applied directly. I also tried toUniformString(todate()), but it resulted in null values and caused issues with the UI. I don't want to change from the record type, and reset it to date only. Could you please provide guidance on how to address this is

Hello Folks, I have a case when data need to be sorted in one to many relationship.  For example: There is a grid where one column is not sorted because it has one-to-many record relationship. However, I cannot change the relationship. Can anyone guide me on this please? Thanks

Hi, Need help in below scenario. when a record sync fails for an instance, the record becomes unavailable. We have enabled the recovery option and the system applies full sync of all records. Is there an alternative approach to not let the record become unavailable/recover only the impacted record instance on recovery without triggering a full record sync? Please suggest

Hi Team,Is there way to get all the tables structure present in the appian db. I mean DDL queries for the all the tables present in Appian.Just exploring if this is possible or not, If there is a way to export all tables structure for creating them.Thanks in advance.

Hi All, I have self joined Record type. Write records plugin, smartservice both are getting successful, but persisted records are not  getting sync. Even though I manually sync, the data is not reflecting. See below What could be the root cause? Thanks Madhu