Governance

Good morning. I am trying to deploy an application that contains records synchronized with integration. This is the first deployment of the application, and I am using the compare and deploy option. When creating the package, all elements of the application are included, but not the records synchronized with integration. The records are in the application, as are the calls to the synchronization services. However, these elements are not included. I have tried adding them to the package after the option appears, but when I check again, it still indicates that the elements are not included.What could be the problem, and how could it be solved? Thank you very much and best regards. Translated with DeepL.com (free version)

In "monitor" section there is a "go to customizable report" link. I tried to filter them based on the name. I tried (see below the print-screen): -Name like "Daily" -Name like "Daily%" What exactly is the proper way? I need to filter all reports that start with "Daily". The above 2 didn't work. Any idea? Thank you so much.

Hi, What is the most efficient way to retrieve data from a large table (more than 4 million rows) in Appian? When I use queryEntity to fetch data from this table, it takes a long time to execute, which negatively impacts Appian’s performance. How can I improve the data retrieval process? My current approach to solve the issue: I split the data retrieval into smaller batches. Specifically, I: Created multiple records that point to the same source table. Used the foreach function to query each record in batches of 5,000 rows. Used the union function to combine the results from each batch. Used the union function to combine the results from each query record. Then, combined the results across all the records to get the complete dataset. I’m concerned about future system complexity.Do I really need to create multiple records and change the system design just to retrieve all the data from a large table? Or is there a better, more efficient way

In one of our production apps, we currently send emails directly from the main process models using the Send Email smart service. As volume is increasing, we’re starting to rethink whether this is the best long-term approach. For those who’ve worked on larger implementations — do you keep email logic in the main process, or move it to a reusable subprocess? Also curious how you’re handling retries and basic monitoring in production. Just trying to sense-check our design as the app scales.

Hi everyone,  I'm curious to know if anybody using Lightspeed Devops CI/CD pipeline with Appian. if so what's your take on it. Thank you

Hi Everyone, We are looking for the ways to monitor the Disk, Memory and CPU usage metrics through logs in Appian Cloud environment and send alerts if it reaches certain thresholds. I know Appian Support will notify us through a support ticket when certain threshold reaches, but we would like to have our own monitoring and automated alerts before Appian Support creates the ticket to act on it immediately. Also, we know that we can monitor these metrics through Appian Support portal which is not an efficient way as this needs to be monitored manually during our entire business hours. If we have these logs, we wanted to get them to our Splunk logs and create the alerts accordingly when a particular metric reaches certain thresholds which will reduce the manual effort and can respond on time. So please let me know if anyone implemented this kind of feature in your Appian Cloud space. Appreciate your response. Thank you, Veera

Hi Guys, we are facing the below issue in the document viewer. i do have admin access for this pdf which i am accessing to and i can able to download (via link field), but not really sure of the root cause for this .

Hi, I am having an issue where if I log out of an environment and log back in again, the screen I am presented with is tempo as opposed to the site page that I have configured in the user start pages section of the admin console. There are no other pages (tempo included) configured in the admin console except for the one that I want. I have tried removing all users from the tempo users group but that does nothing. This is happening for all users. I don't know of any other way to configure user start pages other than the tab in the admin console. Does anyone know anything about this and any way to fix it? It is going to be an issue for end users in a live system where we do not use tempo at all. Many thanks

Hi, I am managing an Appian app across multiple environments and need to monitor licensing usage. I need to be able to identify users who have not logged in the past 90 days and need to do this analysis by user group. However, I cannot find any 'Last Login Date' field anywhere. Interested to know how other people have approached this. One very manual solution would be to process the audit log file daily to compute and maintain manually a 'Last Login Date' field, but I am hoping to find a more elegant/sustainable solution. Additionally, the audit log file does not indicate the user group(s). How can I include / Where can I find this information? Thanks for your suggestion. Much appreciated!

Hi,  I am an Appian Partner, but not seeing Connected claims in download list. Should i pay exta for this ? 

Hi Team, Is there a possibility to get the usernames and their password by the administrator on Appian? What kind of user details do we have access to?

Hi, I have exported an Appian Application from server A and Import into server B. But, when I looked into Server# B after import there in no Application name, but I was able to see individual objects. Can someone advise, what needs to needs to be done if I have to get the same application name from Server# A to Server# B. Advise if I have to any other process to bring the code from one server to another server. Server# A Server# B

There is a User Input Task in the process model that is assigned to a group. All users are receiving emails, but some members receive an email with only their email address in the ‘To’ field, while I received the same email with 10 members listed in the ‘To’ field. where to set this configuration

We have two separate Appian applications, but deployment notification emails currently go to the same global recipient list. We need different groups to be notified based on which application is deployed. What is the recommended way to achieve this?

Hi all, We want to restrict the drop table and truncate table privileges to certain users in certain schemas. I'm aware of the documentation strategy for restricting write or admin permissions: https://docs.appian.com/suite/help/25.4/appian-cloud-database-administration.html#cloud-database We need to go finer here, not that radical. We have designers maintaining our PRO environment, we need them to write into the DB (as they may need to fix incidents) but we want to prevent them running more "hardcore" commands, like drop or truncate. I've also looked at the Appian admin stored procedures, to see if we can do anything similar to the normal "grant" dba commands, but I've been unable to find anything useful. Any advice? Thanks in advance.

Hi , have 6 integrations in the process model flow , it should be run in sequence manner and each integration is depending on previous integration call, now i have to complete the process model within 5 see , could you please let me best approach to follow ? thanks!

Hello Team, Can you please help me out to findout this server.conf.notifications file in Appian (25.1). Regards, Srini

My use case is: I receive a dynamic Excel file from the user each time, with changing column names, different sheet numbers, and a large amount of data. I need to insert this data into the database and display it in the interface. I tried Excel-to-DB, but it doesn’t work dynamically. I also tried using AI to extract data from Excel, but I’m not able to extract all sheets dynamically. What should I try?

Hi everyone, I’m starting a new application in Appian and I want to choose the right approach for storing and managing data. Should I go for  Data Store (CDT + Data Store mappings) from there creating record type or  Directly use the Record Type backed by a database table What's the purpose of data store generally? I meant by for the modern Appian developement do we need data store necessarily  Since this is a new build, I want to follow best practices and avoid making architectural mistakes early. My Question For a fresh application, what is the recommended approach for: Application/master/transactional data CRUD operations Reporting and relationships Security and scalability Long-term maintainability Should I rely on Data Store, PDP, Record Sync, or directly use a Database-backed Record Type? If you have any guidelines, comparison points, or real-world experience on which option is better in 2025 Appian architecture, please share your insights. Notes : 

Hello Appian Community, I’m exploring Appian Case Management and came across some implementations described as “case management style.” However, when researching, I see references to Appian Case Management as a native framework. Observations from typical implementations: Short-lived processes triggered on UI submission Routing logic partly handled via staric Match() expressions State stored in database tables Audit/history maintained manually in tables My questions: 1. In Appian, is Case Management a native framework that you configure, or is it just a coding style/pattern? 2. How can we objectively distinguish a true case management implementation from a hybrid or DB-driven workflow that only simulates case management? 3. Are there official Appian guidelines or best practices confirming this? Thank you for your guidance!

Thank you for your earlier advice on saving logs at application startup. As we approach the production phase of the system, I am attempting to deploy from the development environment to the testing environment, but I am encountering an import error with the aforementioned logging output application. It indicates that there is a problem with the baseURL in the connected system, but I do not see anything particularly wrong. Is there anything specific I should check? What I'm concerned about is that this application connects to a Web API within my server, and it's authenticated with a security account. The security account for the testing environment has not yet been created; could this be a factor? <ERROR>An error occurred while creating connectedSystem [uuid=_a-0000eeac-676e-8000-XXXX-XXXcXXXXXcXX_XXXXX]: The connected system [id= uuid=_a-0000eeac-676e-8000-XXXX-XXXcXXXXXcXX_XXXXX] was not created because a value for baseUrl must be provided in an import customization file

Hi Team, which tool is better to use for testing with appian application for automation testing? thanks!

Can we install Appian Designer on our local system or on a cloud VM to explore server-level configurations and functionality?

I am looking forward to create a notification for some users before the Idle User Deactivation process run. Is there a way to check when the Idle User Deactivation happened?

I'm unable to build SAML authentication for Azure Entra ID authentication using SAML Single Sign on. Whenever I try to to test connection from appian its showing me No trusted assertions were provided by the Identity Provider. My Azure Basic SAML Configuration:- Identifier (Entity ID): https://mysite.appiancloud.com Reply URL (Assertion Consumer Service URL): mysite.appiancloud.com/.../AssertionConsumer